THE VILLAGE AT CORDATA CONDOMINIUM ASSOCIATION
MONTHLY BOARD MEETING MINUTES
NOVEMBER 8, 2018
The meeting was called to order by President Larry Allen at ten a.m. All members of the Board were present: Claire Gatter, Henry Mitchell, Katie Sherwood, Barbara Fletcher, Bob Rose, Dan Keller, Toni Whitmyre and Lana Mills. Twenty-one residents attended.
The Minutes from last month’s meeting were approved as written.
TREASURER’S REPORT: Toni Whitmyre
The O&M bank balance as of October 31 was $23,227 and the Replacement fund balance was $72,785 for a total of $96,012. The internal audit is complete.
BUILDINGS AND ROADS: John Eisenhardt
There is one pending work order.
John asked the Board to approve $9,783, which includes tax, for the job of gutter cleaning to be done by Cordova Construction LLC. A motion was made and seconded and approved to accept the bid. (Unit cost about $80.00 each.)
B&R has been inspecting and removing debris from crawl spaces.
Work is being done on a master plan for our drainage problems. In the meantime, Peter discovered a “rotor rooter” in the woodshop and was able to use it on a clogged pipe. (Peter has worked with a rotor rooter in the past.)
CLUBHOUSE: Jackie Smith
CONDO SALES: Lana Mills
Barbara Moore at 4860B North Village Lane has sold her unit to Mrs. Hazel Richardson, which is scheduled to close on November 16. There are five units currently rented out.
EMERGENCY PREPAREDNESS: Larry Allen
Larry has posted on the bulletin board, the notes from last month’s EP meeting.
On November 15 at ten a.m. in the clubhouse, another “Map Your Neighborhood” meeting will be held to inform new residents about emergency preparedness. Residents who would like a refresher are invited to attend as well.
DOCUMENTS AND REVISIONS: Henry Mitchell
No report. (This committee is still looking for a volunteer to take over for Henry.)
LANDSCAPING: Bubs Kroll
Todd and his crew are applying fall fertilizer today ahead of the predicted rain. The fertilizer is pet safe, but Todd recommends keeping pets off the grass for a day or so. Yesterday, Todd took 2-1/2 tons of yard waste to the recycle center. Unfortunately, the crew encountered more doggie piles in two neighbor’s yards. The homeowners were notified.
Toni received a “request” from the City of Bellingham for VACCA to remove tree branches along Kellogg to a height of 15 feet. The crew immediately took care of it. The City crew happened to drive by while the work was being done and give our guys thumbs up!
POOL AND SPA: Paul Grey
The facilities were up and running 100% this month. The spa water was replaced due to excessive foaming (cause unknown) and now a defoaming agent is being added. One new sign has been installed with two more to come.
SECURITY: Bob Rose
Our own Don Keller, will be giving a personal safety presentation in the clubhouse on November 27 at 2 p.m. Don is a retired deputy sheriff in Los Angeles County and a martial arts instructor.
The community safety talk given by BPD Officer Dante Alexander and Michelle Thomas, 911 dispatcher, on October 30 was very well attended by VACCA residents. Among their advice was to always keep your car free of any visible items as if it was a brand-new vehicle, and lock the doors. Keep it in the garage with the door closed, unless you are present in the garage. If you are questioning something you see in the area, call 911. No call is unimportant to the dispatchers and the more calls, the more patrols. Calling 911, we were told, if you “think it, do it”.
RV LOT: David Blackshaw
The lot is in good shape. David asks for a volunteer to take over for him for the months of January, March and April while he is out of town.
SOCIAL: Pat Hood
Thirty-one people have signed up the Harvest Dinner tonight. On Sunday, November 11, in the clubhouse, a 97th Birthday Party for Oren Key. Everyone is invited.
November 13th, Ladies luncheon at Mikanos,
November 14, happy hour in the clubhouse
November 26, November and December Birthdays party
November 29, Out to Dinner group
Sign-up sheets are in the clubhouse.
WEBSITE: Henry Mitchell
Another website training session will be held later this month. The date and time will be announced.
WELCOME: Carol Haselden
The Committee called on one new resident, now only one to go.
WOODSHOP: Roy Teeter
Roy expects the balance of the new lights will be installed soon.
A resident with a problem of frozen meat that was cut too large brought it to the woodshop. One of the electric saws was scrubbed and then used to reduce the portions. Ingenuity! Always something new going on at the woodshop.
Last month each Board member received copies of the proposed 2019 budget and the 2018 Reserve Study in order to study them. A meeting was also held along with the budget committee to answer any questions.
Today, Larry asked for a vote to accept the 2018 Reserve Study. A motion was made, seconded and passed. Board approval of the 2019 budget followed. Copies of the budget will be sent to all owners within 5-7 days to prepare for the annual budget vote on December 19. Dan Keller and Larry are working on a presentation packet. On December 6 at the ten a.m. coffee hour, a presentation is planned to answer everyone’s questions about next year’s budget and the reserve study.
Larry thanked Dan for all his work on the Reserve Study and the new budget. He also thanked Henry for chairing the budget committee and the rest of the resident volunteers who worked so diligently on the budget.
Ron Dickerson, who has overseen our insurance matters would like to hand off the job to someone else. We are asking for a volunteer.
The Board is seeking our attorney’s advice on our contract with Scott, our house painter. The Board approved contacting the attorney. His advice is expected to be less that $500.
Pat Bergner has agreed to head the Nominating Committee for new Board members in 2019. She will be looking for volunteers to run for office with the election at our annual meeting in March.
Don Keller discovered that his garage door could be opened without the use of the remote when the door was thought to be locked. Overhead Door was called and the problem was corrected. Don wants other residents to be aware of this and check their own door to make sure it cannot be raised manually when closed by the remote.
Puget Sound Energy performed a free energy audit at Don’s unit and replaced all his old light bulbs with new LED bulbs, free of charge.
Contact PSE to take advantage of this valuable service.
There being no further business before the Board, the meeting was adjourned at 10:54 a.m.
Lana Mills, Secretary
Next Meetings: December 6 at ten a.m. coffee hour for budget talk
December 13 Monthly Board meeting Ten a.m.
December 19 Annual budget meeting, voting from 6:30-7 p.m.
Meeting begins while votes are being counted.