THE VILLAGE AT CORDATA CONDOMINIUM ASSOCIATION MONTHLY BOARD MEETING MINUTES January 10, 2019
The meeting was called to order by Vice President, Bob Rose, at ten a.m. Present were Board members: Katie Sherwood, Claire Gatter, Toni Whitmyre, Henry Mitchell, Dan Keller and Lana Mills. Also present were 12 residents. President Allen was out of town.
The Minutes from last month’s meeting were approved as written.
TREASURER’S REPORT: Toni Whitmyre
Bank account balances at December 31, 2018 were: O&M $21,901, Replacement fund $98,768.
BUILDINGS AND ROADS: John Eisenhardt
John submitted to the Board a contract for 2019 windows from Lyndale Glass. This contract provides for 60 new windows (Phase I, II, III), one backdoor and two “units” in the clubhouse. The total amount is $52,828.20 which includes tax and is under budget. This amount is less than last year’s cost.
John and Peter have inspected and cleaned out 23 crawlspaces on East Village. Some new crawlspace covers were installed and where there was evidence of rodents, traps were left. A couple of units had water in the space, but nothing significant. Next week they will start crawlspace work on Village Drive and should have it all done by March.
CLUBHOUSE: Jackie Smith
The clubhouse will be cleaned next Wednesday, January 17.
CONDO SALES: Lana Mills
Three Village Drive units are to be sold, 4103A (Minkler), 4350A (Edwards) and 4377B (Tyne). All are currently being readied for sale. Six units are rented.
DOCUMENTS AND REVISIONS: No report
EMERGENCY PREPAREDNESS: No report
LANDSCAPING: Bubs Kroll
VACCA and Grass Roots Landscaping have agreed to pick up the contract option for a third year at the same price.
POOL AND SPA: No report
RV Lot: No report
SECURITY: Bob Rose
No incidents to report. Matt and Brenda Dennis’s camera picked up a prowler in a white hoodie at 12:02 a.m. He entered from the West Village Lane cul-de sac, and exited on the path to June Road (where a new gate is planned to eliminate this type of easy access). Bob reminded everyone to be alert and lock up!
SOCIAL: Jackie Smith
A soup dinner is planned for Friday, January 18. Many have signed up, but there is always room for more. At the end of the month, the January/February birthdays will be celebrated. The Out-to-Dinner this month will be at the Coconut Grove. See the sign-up sheets in the clubhouse.
WEBSITE: Henry Mitchell
Another workshop is planned at the clubhouse at month end. Henry will post the date and time as soon as it is decided. And it will be in the afternoon this time.
WELCOME: No report
WOODSHOP: The light replacement project is complete.
OLD BUSINESS: Dan Keller reported that the 2019 proposed budget was approved at the December 19 meeting.
NEW BUSINESS: Pat Bergner, Chairman of the Nominating Committee, announced that five owners have agreed to seek election to the VACCA Board. As four positions have to be filled, more candidates would be ideal. Please contact Pat and toss your hat in the ring. There is still a month before nominations are closed. Pictures and bios of candidates will be posted in mid-February.
*Ron Kowalski, John Eisenhardt and Larry Allen met with Mr. Doug Slater about our drainage problems. Mr. Slater was the on-site superintendent in charge of all aspects of VACCA construction. Mr. Slater suggested that one way to fix the problem would be to reroute the downspouts out into the landscaping instead of into the underground pipes which, apparently, are failing. It was felt that this solution could pose a problem for the landscaping crew so more study is needed.
*A discussion followed about the gates at June Road and the Division St. Trail, which are planned for security purposes. In addition, Ron Kowalski mentioned that there is a law that private property such as a trail, easily used by the public for ten years, even if unwelcome, risks a prescriptive easement legal termination, and could be declared a public right-of-way. With the influx of new housing in the June Road area, we should cut off the “short cuts” through VACCA while we still can.
The gates will be black chain link with push button locks. Ron is trying to get the price for both gates below $1500. This is budgeted for and plans will be finalized at the Security Planning Committee on January 22nd and presented for final ratification at the next board meeting.
*Bubs reports that a new sturdy flag has been ordered for the flagpole. Jackie said she will take the old flag to the VFW for disposal.
As there was no further business before the Board, the meeting was adjourned.