THE VILLAGE AT CORDATA CONDOMINIUM ASSOCIATION MINUTES OF THE MONTHLY BOARD MEETING July 11, 2019
The meeting was called to order at ten a.m. by President Larry Allen. Board members present: John Eisenhardt, Claire Gatter, Dan Keller, Henry Mitchell, Katie Sherwood, Roy Teeter, Toni Whitmyer and Lana Mills. Also present were 18 residents.
The Minutes of last month’s meeting were approved as written.
TREASURER’S REPORT: Toni Whitmyre
Financial balances as of June 30 were: O&M $59,281.27 and the Replacement fund was $91,337.23 for a total of $150,618.50. We have received a long-owed refund of $45.00 from the IRS. The May in-house audit is complete.
*Chris Thumm stated as a member of the in-house audit committee he would like to have access to the VACCA Quickbooks. Toni volunteered to will look into a “read only” access.
BUILDING AND ROADS: John Eisenhardt
Ted Wagner has submitted a work request to add soffitt lights to the eave on the north side of his condo. The work is to be done by Solo Electric. The Board will study his request.
The Board was asked to approve the addition of a cover over the entryway at Bob and Hope Rendleman’s unit at 4856B NVL. As the cover is in keeping with the others in the Village, a motion was made, and approved, to okay their cover.
Weather permitting, the painting of Phase III should be completed today. A walkthrough will follow next week.
The last three windows to complete Phase III are scheduled to be installed on July 24, 4550 (Christensen), 4425 (Beall) and 4630B (Grey).
*Larry reported that Dorothy McKenney has filed a claim with the VACCA insurance company for the broken window in the clubhouse.
CLUBHOUSE: Larry Allen
Larry reports that Jackie is requested bids from three cleaning companies to clean the upper regions of the clubhouse. She received one and is hoping to receive more.
CONDO SALES: Lana Mills
There is one unit on the market (4600A Village Drive) and five rentals. The sale of 1230B EVL was scheduled to close on July 2. The new owner is Donna Pollman.
DOCUMENTS AND REVISIONS: No report
EMERGENCY PREPAREDNESS: Larry Allen
A demonstration of the use of a defibrillator will be given by our local Fire Department-Station 6 at the Emergency Preparedness Show and Tell Event in the clubhouse on July 24. The event opens at ten a.m. and the demo is scheduled at 11, barring an emergency call for the Fire Department. There will also be a demo on the use of a fire extinguisher.
Roy will demonstrate the use of a car panic button as a means of sounding an alarm from your home. Residents will be testing their car alarms throughout the day.
LANDSCAPING: Bubs Kroll
Todd’s newest employee, Miles, has been let go because of a difference in work ethic. Todd thought Miles needed to show up every day.
Pruning and cleanup is continuing with East Village Lane to start next week. Then they will start it all over. Some of the rhodys were skipped because they were in bloom so they will be done in the next round.
POOL AND SPA: Paul Grey
100% uptime, no issues. Paul thanks the volunteers.
SECURITY: Roy Teeter
In an effort to provide us with another access to the clubhouse, Roy is seeking to get a key/lock system for the outer door in the pool area. Recent malfunctions of the locking system on the front door proved that we need another way into the clubhouse. Roy is working with the lock company to repair the main door lock.
The recent burglary on Village Drive has been well documented and a copy of the incident is on the VACCA website.
RV LOT: No report
SOCIAL: No report
WEBSITE: Henry Mitchell
The website is up and running. One document required a change regarding the window guidelines.
Henry will post instructions for connecting to the clubhouse WiFi system upstairs in the clubhouse.
WELCOME: Katie Sherwood
One new owner was visited. Currently this committee is up-to- date.
WOODSHOP: Roy Teeter
The door lock on the woodshop is in working order. Roy has extra door keys for any owner who would like to have one. Just ask Roy.
Dan reports that the Reserve Study is complete. A hardcopy is available upstairs in the clubhouse. Ask Dan or Larry if you’d like an electronic copy. The planned visual presentation for all owners will be ready in a week or ten days.
The visitor parking issue has been resolved and the sign on NVL will be removed.
Larry would like to talk to anyone still feeding the squirrels. Feeding them is against VACCA rules and fines can be imposed if talking isn’t enough. Do not leave pet food outside. Traps are available in the woodshop.
A homeowner whose statue was broken in the Phase II painting project will be reimbursed $174. The painting contractor initially acknowledged responsibility but when asked to reimburse the owner denied responsibility. A motion was made for VACCA to repay the owner, it was seconded and carried with two no votes.
Linda Thumm cautions everyone that they had replaced all the hardware on their doors as they were original to the unit and had worn to the point of malfunctioning. If your hardware is old, you may want to consider replacing it. (Before the wind blows open your “locked” door)
Lana Mills Secretary